Technical writing is a skill that’s pretty hard to master. It takes quite a while to learn, and it takes precision to execute. There are many books out there for those who are looking to study technical writing on a more intense and professional level (not to mention different types of style guides available for perusal), but if you want a quick technical writing tip, take it from Roger Do.
Write without fear. When writing technical documents, especially letters, we’re too afraid of sounding harsh to our readers. However, in technical writing, that doesn’t matter. Remember to keep a firm and objective tone; we promise that your readers will not be offended. However, do take care when choosing your words.
Edit without mercy. No writer is perfect, so be it a typographical mistake, a word choice error, or a sentence that could be rewritten for brevity, edit it. Remember that the number one thing to consider in technical writing is sending a message. If there is a way for the message to be conveyed better using fewer words, then opt for that. The material you’re writing is for professional consumption, so it has to be as pristine (and precise) as possible.
Publish without shame. Often, the writer’s number one enemy is themselves. We tend to overthink and overanalyze everything. So while moderate merciless editing is a good thing, try to exercise a bit of self-control before you start removing the phrases that really matter. Remember that technical writing also requires urgency. Set aside the fear of not being liked and send that copy in as soon as it’s ready!
The next time you write, keep Roger Do’s nine words in mind. With enough practice and patience, you’ll be able to write like a pro!
For your editing needs, turn to 1-Hour Proofreading! Our editors have a very keen eye and are willing to work with you to keep your writing in tip-top shape.
Disclaimer: Image is not ours. Credit to the owner.